Part-Time Real Estate Virtual Expert
$1,200 per month
20 hours/week
Ideal for solo agents, growing teams, or anyone looking to scale without the full-time commitment.
Real Estate Admin Support
Email Management
Support with database management, client follow-ups, and maintaining referral programs.
social media engagement
Onboarding Agents
Client Communication Support
Schedule showings & manage calendars
Respond to inquiries via email or text
Appointment confirmations & reminders
Follow-up with leads & past clients
Basic CRM data entry and updates
Technology Setup & Maintenance
CRM management (KVCore, Follow Up Boss,Lofty, Close, etc.)
Calendar & inbox organization
Task and project management setup (Trello, Asana, ClickUp)
Full-Time Real Estate Virtual Expert
$2,000 per month
40 hours/week
Real Estate Admin Support
Email Management
Support with database management, client follow-ups, and maintaining referral programs.
social media engagement
Onboarding agents
Client Communication Support
Schedule showings & manage calendars
Respond to inquiries via email or text
Appointment confirmations & reminders
Follow-up with leads & past clients
Basic CRM data entry and updates
Technology Setup & Maintenance
CRM management (KVCore, Follow Up Boss,Lofty, Close, etc.)
Calendar & inbox organization
Task and project management setup (Trello, Asana, ClickUp)
Optional Upgrades
Social Media Management
$300/month
Add the following feature to your VA plan for just
Boost visibility. Build trust. Stay consistent.
Reel & short-form video editing
Custom branding templates
Paid ad management (Facebook/Instagram)
Social Media Management
3–5 custom posts per week (graphics + captions)
Content planning and scheduling (Facebook, Instagram, LinkedIn, etc.)
Listing promotions, testimonials, open house announcements
Basic engagement (likes, comments, replies to DMs)
Optional Upgrades:
GoHighlevel Account Set-up
One-time Setup Fee of $997
Maximize your CRM, automate your follow-up, and convert more leads—without the tech overwhelm.
This full-service setup gets your GoHighLevel account fully optimized for real estate success, so you can start seeing results from day one.
🔹 What’s Included:
Complete CRM setup & customization
Branded funnels and landing pages (e.g., home valuation, buyer/seller lead capture)
Pipeline creation for buyers, sellers, and past clients
Automated workflows for lead nurture, appointment reminders, follow-ups
Integration with Facebook Ads, Google My Business, website, and calendar
Custom email & SMS templates
Mobile app configuration & walkthrough
🛠️ Bonus:
1:1 onboarding session
Pre-loaded real estate-focused templates
14-day performance check-in and fine-tuning
Support Calls
Frequently Asked Questions
Find quick answers to common questions about our services, policies, and support.
Onboarding & Getting Started
What should I expect during the onboarding call?
• Confirmation of systems, tools, and logins you are currently using
• Setting clear goals for the first 30 days
• Discussion of new systems or tools to explore (if any)
• Guidance on opening any required new accounts
Who will my Virtual Expert (VE) work directly with?
Your Virtual Expert will work directly with the team lead or one assistant assigned as their main point of contact. This ensures clear communication and accountability. YTCG supports clients across Canada and the U.S., accommodating different time zones.
How do I select my preferred working hours?
Virtual Experts are available Monday to Friday, 9:00 AM – 6:00 PM EST (convertible to all Canadian and U.S. time zones). Your preferred hours will be finalized during onboarding.
Communication & Meetings
How can I regularly meet my Virtual Expert?
Your VE will set up dedicated Zoom meetings as needed through YTCG’s Zoom ID. Meetings can be arranged daily, weekly, or as required depending on your package and workflow.
How will I communicate with my Virtual Expert?
All communication with your VE will be conducted through:
•Zoom meetings (created and scheduled by YTCG Virtual Experts)
•Slack channels (for ongoing task updates and messaging)
Other methods (e.g., texts, calls, or personal messaging apps) are not permitted to ensure accountability, security, and proper task tracking.
How long are the Success Manager weekly calls?
Success calls are typically scheduled on Mondays or Thursdays and run for 30 minutes. A weekly Success Manager review calendar will be emailed to you so you can book your Zoom call. You are entitled to 1 call per week for the first 90 days.
Policies & Protection
Are my business tools, logins, and data secure?
Yes. All VEs sign confidentiality agreements and follow strict data security protocols.
What is the refund or cancellation policy?
No refunds are provided once services have begun.
Is there a minimum commitment required?
•20-hour package: 4-month auto-renewal membership
•40-hour package: 6-month auto-renewal membership
What types of tasks are included in the VE packages?
Tasks include general administrative, marketing, and operational support. However, Go High Level (GHL) tasks are excluded unless you purchase a separate GHL add-on package membership.
Package & Hours
Do unused hours roll over into the next billing cycle?
No. Hours must be used in full within the month. Unused hours do not carry over. Hours are logged and reviewed by the VE, YTCG, and the client
20 vs. 40-hour packages—what's the difference?
•20-hour package: Best for part-time support, light systems setup, or project-based assistance.
•40-hour package: Designed for consistent weekly support, larger project execution, and deeper integration into your business systems.
Can I upgrade to 40 hours mid-cycle?
No. Switching between packages mid-cycle is not permitted due to dedicated VE assignments.
Can I pause my hours if I need a break in service?
Pausing is not permitted unless approved on a case-by-case basis. Please email [email protected] with the subject line: Pause Request. Approval is not guaranteed. Your assigned VE may not be available upon resumption, and a new setup fee may apply due to membership interruption.
Renewals, Upgrades & Fees
How do I renew my subscription?
Renewals can be completed through your client portal or by contacting our support team. Instructions will be sent prior to your package expiration.
Will I get the same Virtual Expert if I renew?
We cannot guarantee the same VE will be reassigned, but every VE is trained, matched, and fully briefed on your systems and goals to ensure a seamless transition.
If I renew or upgrade, will I be charged a setup fee?
• No setup fee for renewals of the same package
• If upgrading to 40 hours after completing a 20-hour package, only 50% of the setup fee applies
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